What is POS software?
POS means point of sale: the place where a customer pays. POS software produces the bill, reduces the stock, records the payment and adds the sale to the day's report in one step. It replaces the hand-written bill book and the separate stock register.
Who uses it
- Grocery, hardware, clothing and electronics shops.
- Pharmacies.
- Restaurants, cafes and bakeries.
- Wholesalers and distributors.
Features that matter
- Fast billing with barcode scanning and item search.
- VAT and PAN bills in the correct format, with Bikram Sambat dates.
- Stock control: purchases, sales, returns and low-stock alerts.
- Payment types: cash, QR, wallet, card and credit.
- Customer and supplier ledgers with outstanding balances.
- Discounts and price levels for retail and wholesale.
- User roles, so that a cashier cannot change prices or delete bills.
- Reports: daily sales, profit, best-selling items and VAT summaries.
- Several counters or branches on the same data.
Tax compliance
The Inland Revenue Department sets rules for computerised billing, and businesses above certain turnover levels are required to use billing software that meets them. Ask your accountant or tax office which rules apply to your business today, and ask the software supplier to confirm in writing that the system complies.
Extra needs by business type
- Pharmacy: batch numbers and expiry-date alerts.
- Restaurant: table orders, kitchen order tickets and split bills.
- Clothing: size and colour variations.
- Wholesale: credit limits and unit conversion between carton and piece.
Cloud or offline?
Cloud software lets the owner see sales from anywhere and keeps backups automatically, but needs internet. Offline software keeps working during an outage but must be backed up carefully. The practical answer for many shops in Nepal is a system that bills offline and synchronises when the connection returns.
Hardware you may need
A computer or tablet, a receipt printer, a barcode scanner and, for a shop, a cash drawer. Check that the software works with printers available locally.
Questions for the supplier
- Can you import my existing item list and opening stock?
- What happens to my data if I stop using the software?
- Is training included, and in Nepali?
- What are the yearly charges after the first year?
- How quickly do you respond when billing stops working?
Neuro AI Nepal builds POS and billing systems fitted to the business. See software development, ERP development and pricing.
